Looking for a thorough TSheets vs Harvest comparison?
When you have people working on multiple projects, it becomes manually impossible to track how productive they are during work hours.
You may have some overzealous ones who may reach burnout by overworking. On the flip side, some may report idle time as productive work.
You can’t have a productive work environment in either of these cases.
So is there a way to track if your employees are spending their hours on actual work?
Fortunately, there are multiple employee monitoring and time tracking software available today, which will do the job for you.
In this article, we’ll compare TSheets and Harvest — two popular time tracking apps for their functionalities, integrations, and pricing. We‘ll also mention the best alternative for these tools to help you make the right choice.
This Article Covers:
(click on the link to jump to that section)
- What is TSheets?
- What is Harvest?
- TSheets vs Harvest: Feature Comparison
- TSheets vs Harvest: Final Verdict
Let’s get started.
What is TSheets?
The software uses an automated time tracking feature to create an accurate timesheet and monitor various projects.
Here are some of its features:
- GPS tracking
- Employee Scheduling
- Interactive reports
- Team management
- Time clock kiosk
This tracking tool is suitable for freelancers and even large, medium, and small teams.
What is Harvest?
Harvest is an online time tracking software that can monitor your team’s time, track all projects, and turn the billable hours into invoices.
Some of its features include:
- Activity tracking
- Billing and invoicing
- Performance management
- Attendance tracking
Like TSheets, Harvest is also suitable for large, medium, small teams and freelancers.
TSheets vs Harvest: Feature Comparison
Here’s a direct comparison of TSheets and Harvest’s features, which will help you decide the best tracking tool for your needs.
1. Billable and Non-Billable Hours
The two tools use different methods for tracking hours. Here’s how they compare:
TSheets provides a mobile app, GPS tracking, and a time clock kiosk for recording time.
Your employees can track their time using any of these methods, depending on their role.
They can decide if they want to track time for billing clients. If they do, they can then mark certain hours or tasks as billable or not billable.
Harvest enables you to track your employees’ billable and non-billable hours to ensure that they’re working adequately and on essential things.
The tool gives you an overview of over or underworking employees by comparing their actual tracked time against the maximum hours that they can work.
For example, if an employee’s actual tracked time is 48 hours, but their set capacity is 30 hours, the tool immediately alerts you so that you can take the necessary action to prevent burnout.
TSheets lets you decide whether to track hours as billable and non-billable. Harvest gives you an overview of the team’s capacity and workload according to their tracked billable hours.
2. Offline Time Tracking
Here’s how the tools track offline time:
TSheets offers iPhone and Android apps. Employees can use these apps to clock in, clock out, change tasks, and even add notes to their time cards.
If the employee is not in the network coverage area, TSheets stores all the data offline on the employee’s device. Once they reconnect to the internet, the tool syncs their timesheet data back to the office.
This feature is especially beneficial for a remote team, who may not always have a good network connection at their job site.
Harvest’s iPhone and Android apps let you track time wherever you are. You can start the timer during a task or manually enter time from your device.
The tool then syncs the data with the servers once they connect with the internet connection.
Both tools can track offline time from their mobile apps and sync it to the servers after the internet connection restores.
3. Project Time Tracking
Let’s look at how the tools track time for projects:
TSheets’s project time tracking feature lets you know how much time your employees spend on different tasks and projects. You can see individual projects’ status at a glance and even make necessary adjustments.
You can use this data for accurate time management of future projects.
This feature can help employees complete projects on time, thereby increasing productivity. You can also provide accurate estimates to your clients regarding project duration, budget, etc.
Harvest enables you to see the time spent on each project by your employees and how close you are to your budget.
You can get a breakdown of the time tracked for individual team members or tasks, to gain better insights into the project’s status.
This information can help you estimate cost and duration for future similar projects and make employee and budget allocations accordingly.
TSheets and Harvest both track time for projects as well as individual tasks. TSheets also lets you view the actual labor costs versus the estimates. This makes it suitable as a basic project management tool.
Here’s how the tools compare in their timesheets:
Employees can use the Tsheets mobile app to clock in and out, track Paid Time Off (PTO) and sick days, add notes, and even attach images to their timesheet.
Your managers can approve the employee timesheet from their mobile app.
Employees can add their signature to their timesheet through the mobile app. You can also store signatures for signing-off from a project.
Harvest converts all the tracked time into an online employee timesheet.
You can view the ‘Day’ or the ‘Week’ view of your employees’ timesheets.
Administrators can customize timesheets regarding how the time entries are displayed, the first day of the week on the timesheets, and the start and end times.
However, Harvest doesn’t have a distinct feature to track your employees’ shifts, time-offs, etc. (you need to add this time to non-billable tasks)
Both tools provide online timesheets. Additionally, while TSheets can track clock in or out, PTO, etc., Harvest doesn’t offer this feature.
Let’s check out the reports generated by the two tools:
TSheets generates real-time, customizable reports, which can provide valuable business insights. You can use these reports to predict the time needed for a task, plan for payroll, and even increase your profits.
Some of the important reports include:
- Wage report: Lists working team members, the number of hours they worked, their pay rate, and the total wage.
- Logging and auditing: Shows data such as system logs, time-off balances, time log, etc.
- Tracking: Allows you to track certain information such as GPS coordinates, hours tracked for a team member, etc.
- Project report: Displays essential project management data like the total hours tracked against each project or customer, and also the team members who worked on it.
You can download all these reports as CSV files and integrate them with your other tools like a payroll software.
Harvest has various in-app reports that provide accurate information regarding your team’s tracked time, expenses, invoices, and payments.
Some essential reports generated by the tool include:
- Time Report: Calculates the hours and billable information for individual clients, projects, tasks, and employees.
- Expense Reports: Shows individual expenses for a set of chosen filters like clients, projects, etc.
- Invoice Report: Shows a list of each invoice issued during any specific period.
- Contractor Reports: Displays all active contractors, along with their total hours and costs. You can also view archived contractors if they’ve tracked time within that specified time period.
You can view and export these reports with or without data from other sections of the tool to gain better insights into your team’s performance.
Both tools generate a similar number of reports. However, the type of reporting is quite distinct.
6. Invoicing and Payroll
Let’s compare how the tools provide invoicing and payroll:
If you don’t want these integrations, you can use the in-app Invoicing add-on to generate a simple invoice for your clients.
Just mark the clients and project codes in TSheets as “billable” and specify each pay rate. After installing the Invoicing add-on, you can generate an immediate invoice with all the labor details you want.
Additionally, you can transfer all employee time data from their shifts and projects to various payroll software, like QuickBooks, ADP, OnPay, and more.
Harvest integrates with accounting software like Xero and Quickbooks Online. Similar to TimeCamp, it allows you to automatically convert the tracked billable hours into invoices.
If you need more control of what information goes into the invoices, you can manually create a free-form invoice.
You can then email these invoices to clients. Harvest takes the responsibility of nudging them about it so that you don’t have to.
The tool also has Stripe and PayPal integrations, which means that your clients can immediately pay your invoices.
In addition to the Quickbooks integration, TSheets has a built-in invoicing feature, while Harvest lets you manually create free-form invoices. Only TSheets has integrations that allow you to pay your employees.
Integrations make it easy to unify your existing and new systems.
Here’s a list of some of the integrations of the tools:
TSheets integrates with 40+ apps. Some of these include:
- Sage: Upload your employee timesheet for easy payrolls and invoicing.
- MakeShift: Schedule your employees, and track their time using this integration.
- Square Payroll: Streamline payroll with this integration.
- Asana: Transfer Asana projects to TSheets, and track time required for each project.
- Google Drive: Save all the files attached in TSheets on Google Drive.
Harvest has 60+ integrations with different types of tools. A few of them are:
- Asana: Track time on tasks in the Asana app.
- GitHub: Track time in GitHub using the Harvest Chrome extension.
- Zapier: Connect to various apps having automated workflows using Zapier.
- Trello: Link Trello with the Harvest Power-Up or the Chrome extension.
- Basecamp: Track time from your Basecamp tasks with the Harvest Chrome extension.
The Harvest Button or Widget can integrate with most of your existing apps. However, if you need a stronger integration, you can use the Harvest API.
Both tools provide robust integrations. TSheets has 40+ integrations, while Harvest has 60+ integrations.
8. Platform Availability
Here’s a comparison of the platform compatibility of the tools:
TSheets is available on a Web browser, iOS, Android devices.
Harvest is available as a desktop app for Mac and Windows, a mobile app for iPhone, Android devices, and also as a Chrome extension.
TSheets and Harvest are both compatible with Android and iOS. Additionally, Harvest is available on Mac and Windows, and has a Chrome extension.
Pricing is a key deciding factor while selecting any tool.
Let’s look at the pricing plans of the two tools:
Offers a 14-day free trial (doesn’t need a credit card).
Premium plan starts at $8/user per month + $20/month base fee.
Offers a free plan.
Paid plan costs $12/seat per month for unlimited users when billed monthly.
Harvest is more affordable than TSheets.
A Better Productivity Monitoring Solution
We’ve compared both TSheets and Harvest on time tracking, project tracking, timesheets, and various other features.
But there’s another tool that you should also be considering…
It’s called Time Doctor, and it is a lot more than just a basic time tracker.
What is Time Doctor?
Time Doctor is a powerful employee productivity monitoring and time tracking solution that’s used by major companies, like Ericsson and RE/MAX, as well as by small businesses, like Thrive Market, to boost employee productivity.
The tool allows you to:
- Manually track time spent on each task and individual projects.
- Monitor the time spent on ‘productive’ and ‘unproductive’ websites and apps.
- Monitor screen activities through screenshots.
- Access detailed reports regarding employee time use, website and app use, etc.
- Pay employees through different accounting gateways like PayPal, Payoneer, etc.
While TSheets and Harvest have their own advantages, their productivity monitoring features aren’t as comprehensive as Time Doctor’s.
Of the many productivity monitoring techniques provided by Time Doctor, website tracking and screenshot recording are two important ones.
Website and app tracking ensures that the employees don’t spend work hours on unproductive sites like social media, gaming, etc. Screenshot recording helps prevent data theft by capturing an employee’s screen activities.
The tool has a desktop app for Windows, Mac, Linux devices, and a mobile app for Android devices. Additionally, it has a Chrome extension that easily integrates with, and tracks time for several apps such as Jira, Slack, and more.
This tracked time is then displayed as online timesheets (because hand-written time cards belong to the Stone Age, and we are in the Space Age!) .
But how much does it cost?
Time Doctor’s basic plan starts at just $8/user per month, which is significantly lower than the other two tools. This makes it a great Harvest and TSheets alternative.
You can also sign-up for a free trial (no credit card required).
So if you need a simple yet powerful tool that tracks time and also monitors employee productivity, we recommend Time Doctor.
TSheets vs Harvest: Final Verdict
TSheets and Harvest are two robust tools for tracking how your employees spend their time during the working hours. They both have distinct ways of providing features like billable hours tracking, timesheets, reports, etc.
However, productivity monitoring isn’t their strong suit.
If you need a tool that has a comprehensive productivity management feature, we recommend Time Doctor.
In the end, your purpose of use, and other factors like budget will be important considerations while choosing the right tool.