Improving productivity in the workplace means saving valuable man hours, cutting down on costs, and getting more work done without being prone to errors.
There are traditional ways to improve productivity in the workplace like reducing unnecessary meetings, decreasing water cooler talk, and managing tasks well.
However, the best way to manage time is to invest in time management tools that are built for improving productivity at work.
Even if you know this to be true, with all the different time management and productivity tools on the market, how do you make a decision as to which tool is best for you?
This article will review the top 3 time management tools to help you make a better decision. What you ultimately choose will depend on the goals of your organization, your budget, and which features work best for you.
1. Time Doctor
It would be silly to start an article about the top time management tools and fail to mention the tool we’ve labored to build. Time Doctor is one of the best time tracking tools on the market as evidenced by the ability to recover an average of 31 hours per month, per employee. Let’s talk about some of the top reasons to choose Time Doctor.
Time Doctor gets that increasing productivity isn’t just about tracking time. It’s about finding ways to save time across the board. As such, they’ve partnered with several productivity tools including Jira, Asana, Trello, Basecamp, Slack, GitHub, Salesforce, Todoist, and more. With these integrations, you can use both tools in the same convenient location.
22% Increase in Productivity
At Time Doctor, we have learned that when companies track time, productivity goes through the roof. In fact, we’ve measured a 22% increase in productivity. The software helps companies uncover the tasks and clients that are consuming too much times and employees are finally only delivering their full hours, not using Facebook on company time.
Features are Hard To Beat
Time Doctor has thought of everything when it comes to increasing productivity through time tracking. Here is what the product can do for you.
Time Tracking – With Time Doctor, you can accurately track where time is spent in your business, making sure everyone is working efficiently. The software tracks the total time worked by each person on your team, break down how much time is spent on different projects, tasks, or with certain clients. The data is accurate to the second.
Screenshot Monitoring – Want to know exactly how your employees are spending their time at a certain moment in time? With Time Doctor’s screen monitoring feature, that’s a possibility. This feature helps you identify who is and who isn’t staying on tasks and can be turned on or off for each person in your company.
Chat Monitoring – Time Doctor also lets you monitor chats by showing you how much time is spent in meetings or on calls, and who that time is spent with. With Time Doctor, you can easily view how many hours are spent in unnecessary meetings.
Clients Feature – Time Doctor has a powerful white labeling feature, so your clients can access Time Doctor. Clients can see screenshots and reports to learn more about the productivity of certain tasks. It’s important to note clients will only see data about the work you’ve done for them, not than all the work accomplished at your company.
Web & App Tracking – Time Doctor records app and internet usage for all users during work time as well as which websites and apps were used. These insights give you information on where you are spending too much time and how you can make improvements to productivity.
Powerful Reporting – Time Doctor helps you automatically generate reports, so you know exactly how users are spending time. You can identify gaps in your productivity and make strides to improve efficiency at work.
Payroll – When you track time, you can easily and automatically calculate payroll. This is true whether your employees are paid hourly, salary, or a retainer. Payroll is also highly customizable and supports all currencies, so you can get employees paid no matter where they reside.
Various Uses – Time Doctor is compatible with mobile phones, desktops, or tablets. Whatever method you prefer for viewing data is possible with Time Doctor.
Another benefit of time tracking with Time Doctor is the ability to increase profits. One customer was able to increase monthly profits by 30% just by using Time Doctor. When you prioritize time tracking, you increase productivity. When you increase productivity, you increase profitability.
Helps with Self Monitoring
Time tracking also helps improve the focus and productivity of employees. When they can see how they are spending their time, they can redirect their attention to important work tasks. Staying on task is supported by pop-up alerts, daily time reports, and a dashboard for supervisors.
If you’re looking to improve productivity with time tracking, Time Doctor is a great place to start.
Toggl is another time tracking app that is worth looking into if you’re in the market for a new time management tool. Toggl is used by freelancers and enterprizes as it has features that work well for single workers that have multiple clients or large corporations that hire multiple contractors.
The ability to scale isn’t Toggl’s only benefit. Let’s look at some of the other top reasons to use Toggl.
Hassle-free Time Tracking
One of the top benefits of Toggl is how simple it is to use. All you have to do is push a button. Since it’s so simple, you increase the chances that you’ll actually use it. If you do forget to use it, Toggl has built-in tracking reminders and idle detection to help get you or your workers back on track.
Track Money Making Activities
With Toggl, you can break down your hours by projects, clients, and tasks. This helps you see where you are making money and where you are losing money. When you know this, it’s easier to fine-tune your business and spend more time with what is actually paying the bills.
Toggl keeps track of the data and does the number crunching for you. That way you can focus on what’s important—working. You can also export reports into any format.
Just like Time Doctor, Toggl works with your browser and with your mobile phone. They are synced perfectly, so if you make a change on one device, it will reflect that change in the other device.
Part of the reason to invest in a time tracking device is to improve immediate productivity, but also to implement strategies for long-term productivity. Collecting time tracking statistics with Toggl makes it much easier to make future predictions about how long a project is going to take. This will help you manage your time better over all.
It doesn’t matter if you’re a small freelancer, a team of workers, or an enterprise, Toggl has a package for you. The software works well for individuals as well as large teams and everyone in between.
When you keep track of how you are spending your time, it’s easier to identify what is wasting your time and how you are making money. Then, you can make smarter choices about how you will spend your time in the future, namely on revenue generating activities.
Automated Timesheet Management
One huge advantage of using a time tracking tool like Toggl is that timesheets are automated. Rather than punching in and punching out or manually calculating hours, you can see exactly how your time is spent within the app.
Do you report to someone or expect reports from your team? With Toggl, you can automate the process by scheduling reports to automatically generate and get sent to a specific email address. This helps employees stay on task and managers monitor time better.
While Toggl is intuitive and easy to use, they do also provide help from a global network of certified consultants. These trainers are ready to help you with anything from basic set up to advance training to maximize your use of the app.
It doesn’t make much sense to invest in a time tracking app that doesn’t integrate with your other productivity tools. Toggl also comes with a lot of helpful integrations including Asana, Basecamp, Bitbucket, Drupal, Evernote, Github, Gitlab, Jira, and many more.
Toggl is definitely worth looking into when deciding what time management tool will work best for you or your firm.
You can also check out our Toggl review to have a more comprehensive look at the tool.
If you’re in the business of finding a time tracking app, then chances are you’ve already heard about Harvest. Harvest is one of the more well-established time tracking apps and it’s popular for a good reason—it’s a robust and helpful tool. Here are some ways Harvest can help you with time tracking and increasing productivity.
Track Business Activities
When you track your time with Harvest, you are able to answer important questions about your business. You can find out how you are spending time, how much projects cost, how much projects are bringing in, and more. Not only will you track your time, but you can track the overall productivity of your business.
Start and stop timers make tracking time easy with Harvest. You also have the option to enter in all your time at one way. Harvest helps you track time in whatever way makes more sense to you and your employees.
Not only can you track time with Harvest, but you can also track expenses. You can simply snap a picture of your receipt, add important details, and save the information. It’s nice to have one tool that takes care of time tracking and expense tracking. This, however, could be overkill for a firm that doesn’t reimburse for expenses.
As mentioned before, it doesn’t make sense to invest in a time tracking app that doesn’t integrate with top productivity tools. Harvest integrates with several other productivity tools, so you don’t have to leave your favorite tools to start a timer. Again, this is a feature top time tracking tools will offer. If you come across a time tracking app that doesn’t offer integrations, know there are better options on the market.
Track your team
Not only can you track your own hours, but you can also see what your team is up to. With the look at a dashboard, you can see who is on task, who is at capacity, and more. You can see billable hours and also stop burnout before an overworked employee has a meltdown.
Team Details & Reminders
Not only can you track your team’s billable hours and how much they are working, but you can also see more details about how they are spending their time. You can track when they are working and what projects they are working on. This gives you a better idea of how many hours different tasks require. You can also send automatic reminders to your team for them to submit their time.
Harvest turns timesheet data into visual reports. These reports help you see your progress, dive into details of certain projects when necessary, get critical information like hours, budgets, uninvoiced totals and more. Ultimately, these insights help you make better decisions and make sure your projects run smoothly.
With Harvest, you can automatically pull billable time and expenses into an invoice. If you don’t want to do it automatically, there is a feature where you can create a free-form invoice manually. Harvest likes to provide options, so you can do what works best for your business.
Invoicing also integrates with QuickBooks Online or Xero and provides reporting tools to show you all the details about your invoicing process. Not to mention, it allows clients to pay you via PayPal or Stripe and sends automatic, friendly payment reminders.
Check out more of Harvest in this comprehensive review.
There are several time tracking apps on the market and each meets a different need. If you are looking to find one of the best, take a look at Time Doctor, Toggl, and Harvest.