Top 7 Remote Working Software For Efficient Teams (2021 Guide)

Remote Working Software

Looking for remote working software for your team?

Remote working has become as common as working in an office. And the availability of various software has made it even more feasible for an entire team to work remotely in perfect harmony.

But how do you choose the best software for your remote company?

In this article, we’ll cover all the basics of remote working software. We’ll also list down the seven best software, along with their key features, pricing, and user ratings.

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Let’s get started.

What Is Remote Working Software?

Remote working software refers to a tool that can help you create a productive and collaborative remote workspace. These tools also allow a distributed team to collaborate and feel connected.

An excellent remote working tool gives useful insights into the productivity and performance of any remote worker. The software also keeps them engaged and committed to the company.

Does Your Team Need Remote Working Software?

Since remote team members work from different locations, they might feel isolated from each other.

Having excellent remote working software in place will allow them to communicate better. This can significantly enhance the remote job experience of your employees. 

Here are some other benefits of using a remote work tool:

1. Time and Productivity Management

One of the biggest concerns about remote work is tracking your employees’ time. 

How do you calculate the time required for a particular task or a project without over or under-reporting?

Time tracking and productivity tools can accurately monitor the time spent by the employees at work. It also allows you to monitor when your employees clock-in and clock-out for the day.

2. Easy Team Collaboration

There are various communication tools that are great for remote working. 

Instant messaging and video calling tools are some quick ways for a remote workforce to collaborate. 

This software enables members to see who’s working, who’s on a break, or even who’s on leave. It makes it easy for them to know if they can call a specific teammate at that time or not. 

Whether it’s a formal business discussion or a personal conversation, these tools promote efficient team communication, irrespective of the time zones.

3. Quick Payments

Is there a faster way to pay your remote employees than bank transfers?

Yes, definitely!

Just use invoicing and payroll software to transfer payments to an employee’s bank account directly. These tools can easily calculate the employees’ salary by merely multiplying the tracked hours with the predefined hourly rates. 

Many of these tools also support multi-currency payments, making it extremely convenient for remote teams distributed worldwide!

Want to use a software solution to manage your remote team? 

Let’s check out the multiple types of remote work software you can use.

Types Of Remote Working Software

Here’s a quick look at the types of remote work solutions that can help manage your remote team effortlessly:

  • Productivity Tool: Ensures that your remote workforce spends their working hours on essential tasks and also keeps track of the time they spend on each one.
  • Project Management Tool: Tracks the status of entire projects or single tasks to help your remote employees meet deadlines.
  • Instant Messaging Tool: Enhances team bonding by enabling your virtual team to stay connected with each other.
  • Invoicing and Payment Tool: Creates invoices (from templates or free-hand) for clients and pays employees or freelancers based on the tracked time.

You can use these tools to connect with anyone through video calls, conduct webinars, share your work files with them, get regular updates regarding project status, and do much more.

But how do you decide which tool is the best for your needs?

Top 7 Remote Working Software In 2021

To help you zoom in on the right software, here’s a comprehensive list of the best work tools in each category:

1. Time Doctor for Productivity Management

time doctor

Time Doctor is a robust time tracking and performance management tool used by major companies, like RE/MAX and Ericsson, as well as by small businesses, like Thrive Market, to boost employee productivity and efficiency.

Key features

A. Time Tracking

The Time Doctor app tracks the time spent by all employees during work hours, and you can view the tracked time with the help of accurate timesheets.

And unlike many other complicated time-tracking apps, Time Doctor is extremely easy to use.

In the manual mode, you simply need to start and stop the timer as you begin and end your work. 

You can also choose to automatically start the timer when you turn on your computer. This automation will ensure that you don’t miss logging any time entry.

Easy and accurate time tracking
B. Advanced Reports

Time Doctor generates various advanced reports, which give useful insights regarding your employee’s performance and productivity. 

These reports can help you streamline your workflows with ease.

Some of these reports include:

  • Activity Summary: View your employees’ active, unproductive, and mobile time.
  • Hours Tracked: Shows the total time tracked by the app as well as manually added time.
  • Web and App Usage: See the time spent on websites and apps according to their productivity ratings.
  • Timeline: Indicates the start and end times for each user for each workday.
  • Project and Tasks: Provides the time required for each job and project. 
C. Web And App Monitoring

Time Doctor enables you to categorize websites and apps as ‘productive,’ unproductive,’ and ‘neutral’ for individuals and teams. 

It then monitors the time spent on individual apps and websites so that you can have a clear understanding of the time spent by your remote employees.

The advantage?

You can categorize time spent on Facebook as ‘productive’ for the social media marketing team but ‘unproductive’ for everyone else!

This feature helps make the productivity reports more meaningful and accurate.

D. Screenshots

Capturing screenshots is an optional feature in Time Doctor. 

If it’s enabled, it allows you to monitor an employee’s screen activities even more efficiently. 

With this functionality, you can:

  • Set the intervals for the screenshots or screencasts.
  • Download screencasts.
  • Delete or blur images and videos with sensitive information.
E. Integrations

Time Doctor integrates with more than 50 software, including project management and help desk tools. 

Some of these tools include:

And many more.

Integrations and addons

Pros

  • Supports manual time-editing.
  • Has offline time tracking functionality.
  • Offers time tracking without selecting a task.
  • Has a desktop app for Windows, Mac, and Linux platforms.
  • A mobile app for Android devices is available. 
  • Available as a powerful Chrome extension.
  • Integrates with project management apps like Trello, Jira, etc.
  • Pay employees directly via Payoneer, Transferwise, etc.
  • Strict privacy and data protection policies.

Pricing

Time Doctor offers a 14-day free trial (no credit card required). The basic plan starts as low as $8/user per month.

User Ratings

  • G2: 4.4/5 (170+ reviews)
  • Capterra: 4.5/5 (300+ reviews)

2. Asana for Project Management 

asana

Asana is a cloud-based project management tool that helps teams with task management and organization. 

Key Features

  • Provides real-time status updates of projects.
  • Schedule and prioritize tasks for meeting deadlines.
  • Communicate with internal (teammates) and external (vendors, clients) members.
  • Offers cloud storage for all documents, project details, etc., for easy remote collaboration from any device, including Android and iOS apps.
  • Track time spent on tasks in Asana with the Time Doctor integration.

Pricing

Offers a free plan for basic project management. Paid plans start at $13.49/user per month.

User Ratings

  • G2: 4.3/5 (6000+ reviews)
  • Capterra: 4.4/5 (9000+ reviews)

A good alternative for the Asana project management software is monday.com, which offers features like the Gantt chart. A Gantt chart gives you a birds-eye view of the project’s progress.

3. Slack for Instant Messaging

slack time tracking

Slack is an online business team communication platform for quick and organized internal conversations.

Key Features

  • Create dedicated channels for team members, conversations, projects, etc.
  • Provides remote collaboration for teamwork outside your company.
  • Have efficient and organized chats with remote individuals or groups.
  • Integrates with 2000+ apps like Google Drive, Trello, etc.

Pricing

Offers a free version. Paid version starts at $8/user per month.

User Ratings

  • G2: 4.5/5 (26000+ reviews)
  • Capterra: 4.6/5 (19000+ reviews)

4. Zoom for Video Conferencing

Zoom

Zoom is a video communication tool that provides video and audio conferencing, as well as other virtual team communication features.

Key Features

  • Allows you to record the video calls as full-length videos.
  • Enables screen sharing with other members in the video chat.
  • Supports conference calls for two or more users.
  • Lets you schedule regular virtual meetings (weekly, bi-weekly, monthly, etc.)

Pricing

Free for personal virtual meetings (up to 100 participants for up to 40 minutes).

Paid plans start at $149.90/license per year (up to 100 participants for up to 30 hours).

User Ratings

  • G2: 4.5/5 (32000+ reviews)
  • Capterra: 4.6/5 (7000+ reviews)

Skype is a popular alternative to this tool. Suitable for small teams, Skype offers similar video conferencing features like Zoom.

5. Google Workspace for Document Collaboration

Google Workspace

Google Workspace (formerly G-Suite) is a collection of different business tools (Gmail, Drive, Chat, Google Docs, etc.) You can store all your documents in one place with the help of Google Drive.

Key Features

  • Create presentations, spreadsheets, and documents.
  • Provides secure access for all documents from any remote desktop, mobile, or tablet.
  • Invite other members to view, download and collaborate on any document.
  • Automatically stores all file updates on Drive so that everyone always accesses the latest version.

Pricing

Offers a 14-day free trial. Plans start at $6/user per month.

User Ratings

  • G2: 4.5/5 (300+ reviews)
  • Capterra: 4.7/5 (10000+ reviews)

If you generally use Microsoft tools like Excel, Word, etc., Microsoft Teams is another powerful remote collaboration tool.

6. iSpring Learn LMS for Remote Employee Training

iSpring Learn

iSpring Learn is a Learning Management System (LMS) that allows you to train new employees, especially those who are remote. You can use this tool to create a uniform knowledge base for all employees.

Key Features

  • Assigns learning material to different users.
  • Provides different filters (team, country, job title) to assign content accordingly.
  • Allots courses automatically to selected members (for example, onboarding courses for new recruits, etc.)
  • Lets you manage and track all the training modules through an ‘events calendar.’

Pricing

Starts at $3.66/user per month (billed annually for 100 users.)

User Ratings

  • G2: 4.7/5 (20 reviews)
  • Capterra: 4.7/5 (100+ reviews)

7. Xero for Invoicing and Payments

Xero

Xero is a cloud-based accounting app for small and medium-sized businesses. It’s a SaaS platform that enables easy file-sharing of your business data (costs, profits, payments, etc.) 

Key Features

  • Comprehensive solution for invoicing and tax-filing.
  • Integrates easily with bank accounts and bank transactions.
  • Collaborate with accountants and other employees in real-time.
  • Provides add-ons like Xero Payroll, Xero Expenses, etc.

Pricing

Offers a 30-day free trial. Plans start from $11/user per month.

User Ratings

  • G2: 4.3/5 (300+ reviews)
  • Capterra: 4.3/5 (1900+ reviews)

Final Thoughts

Using a software tool for enhancing employee productivity has become the need of the hour.

And it’s all the more essential if you have a distributed workforce.

Use the tools we covered above to have a robust remote work software system or use it as a guideline for creating your own virtual workspace.
May the (remote work)force be with you!

 
Try Time Doctor

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