Mailbird Review: Why It’s Better Than Microsoft Outlook

Mailbird review

While Microsoft Outlook may dominate the world of popular email clients for businesses and remote workers, it’s not without competition. In fact, I recently stumbled upon an email client that is out innovating Microsoft Outlook in several ways, and you may want to do yourself a favor and check it out.

Meet: Mailbird.

Founded by Andrea Loubier, Mailbird is a relatively new email client that makes emailing quicker and more convenient by bringing your emails and tasks together into one location.

In this Mailbird review, I will show you the top features as well as the top reasons you should check it out, especially if you’re in the market for a better email client.


1. Simplicity of the Interface

If you are a long time user of Microsoft Office, you know it is a bit cramped, meaning there are several buttons, features, and functionalities all squished into one email client. You also know it’s difficult, without intense training or several hours of trial and error, to figure out how to use each of these features.

Mailbird is the opposite.

Mailbird is easy to use, navigate, and it allows you to configure your interface to your liking. When you first set up your Mailbird account, you can click on “General Settings” and customize the following features to suit your needs. These features include, but are not limited to, the following:

  • Appearance – Here you can customize your layout, theme, color, avatar, contact info, messages, zoom level, and more.
  • Composing – Under this setting, you can select fonts that appeal to you.
  • Accounts – This feature allows you to add accounts and sync them to Mailbird.
  • Identities – Here you can set up and customize your signature.
  • Folders – This feature helps you create folders to organize your messages.
  • And more – There are several other features in General Settings that will help you customize your Mailbird Account.

After you customize your account settings, you’ll notice your interface looks nice, feels nice, and is easy to use.

2. Integrations

Mailbird integrations

Not only is Mailbird nice-looking and highly customizable, but it also offers several integrations that in-house and remote workers use daily. These integrations include apps like Slack, Facebook, WhatsApp, Google Calendar, WeChat, Contacts, Asana, Twitter, ToDoist, Trello, and more.

In short, when you add one of these app integrations to your Mailbird interface, the app will show up right within Mailbird. This means you no longer have to switch between apps in different browser tabs to complete your work.

For example, let’s say you integrate Slack into your Mailbird account. When you open up your Mailbird account, you will see a list of all your emails to the left, your selected message in the middle, and your Slack account on the right hand side of the screen. Rather than switching back and forth between browser tabs, you can email and chat within Slack from the same side-by-side location.

Mailbird Slack integration

With Mailbird’s integrations, nearly every app you need to complete your work tasks is in one location.

3. Flawless

You may have also experienced the problem of your current email client crashing. I’m happy to report in all the time I’ve used Mailbird, it’ has never crashed.

In fact, in my experience, it works flawlessly, which is especially impressive considering how many apps you can integrate.

Additionally, it’s worthy to note that Mailbird will work with your mobile device as well, so you can email on the go as needed.

If you are looking for an email client that speeds up your work, works on a mobile device,  is customizable, doesn’t crash, isn’t buggy, and speeds up your working processes, then Mailbird is a great option.

4. Snoozes

Mailbird snooze feature

Finally, the main differentiator and pro feature, Snoozes, deserves a mention. Snoozes, in summation, is a unique feature that helps keep you organized, on task, and helps ensure you never miss an important email conversation.

If you need to look at a certain email at a certain time, you can schedule an alert (or a snooze) to remind you at the time you predetermined.

With the Snoozes feature, you can rest assured you will never miss sending or revisiting an important message ever again.

Again, Snoozes is a pro feature, which means you have to pay for it. However, if you receive several emails a day and need help organizing them, it’s worth it.


If you are in the market for a high functioning and innovative email client, Mailbird may be the way to go. After all, Mailbird simplifies the processes of email, communication, and managing apps all while keeping you on task.

What Customers Are Saying About Time Doctor:



  • As I used Mailbird pro, I was hoping I could get support for my questions. All I got was generic thanks for contacting us, we will get back to you. Wishful thinking. No replies to specific concerns. When I start up in the morning, it takes awhile for emails to show, unlike other clients and webmail. When I clicked on a couple of my folders, the contents appeared for a moment and then disappeared forever. Due to being imap, the contents also disappeared in my server accounts. Emoticons and stationery is still not available. When I mark an email as Not Spam, it still appears on succeeding days as Spam. At this time, I believe there are better client and webmail programs, and have uninstalled Mailbird.

  • George says:

    I am a big fan of the application. What I am not a big fan of is installing it yesterday on a worklab computer and now today getting three marketing emails to my “.gov” email address trying to get my “Entire team” to upgrade for a reduced price. I never used that email to purchase Mailbird or correspond with Mailbird. The .gov email address that they are sending messages to was only used as an additional mailbox that I set up in the app. That is a bit shady if you ask me. I will be uninstalling this app and asking for a refund.

  • Jay says:

    This email client is counter-productive, have tried it for quite some time, and is still lack very important features of Filtering, auto Labelling/color, and sorting. Some features that have existed since Outlook (including Outlook Express) in Windows 32 bits.

    I have missed replying some important email due to no features in clearing clutters.

    I have asked the support about the features (as a paid user), and they cannot guarantee when this will be implemented.
    This is their response:
    “Thank you for your interest in Mailbird. I am afraid, Filters/Rules feature is not currently supported in Mailbird. It is planned for development and will be available in the one of upcoming major Mailbird releases. Unfortunately, I cannot give you exact time frame, but I can assure you that it’s one of our top 3 features to be develop.
    For now, if you are using IMAP in Mailbird, most email provider usually provided filters/rules from their webmail. Setting your filters this way is much more convenient and powerful than setting it up in an email client. Because not only that the filter will run 24/7, you only need to set it up once for all your email clients in all you devices, including mobile ones. I hope this help, please let me know if you have any more questions.”

    The subscription is auto deduct, so need to watch this.

    it is full of gimmicks which probably suited for social media users, but not recommended for real productive work for business or trades.

    I have been canceling this software, and relies on Samsung Android Mail that has more features.

  • dgogoasa says:

    IT IS A LIME-Tried to contact support and it crashed on me. I sent two emails to support. I wrote on their facebook. I used the internal support feature-NO ANSWER NOWHERE. My problem:
    I bought the (damn) thing and when the license came I tried to register which was impossible. I tried contacting them NOTHING. I ended up with a LIME that only supports ONE email account.
    Interestingly enough the server that gets your money works flawlessly. The one to register your license doesn’t and they aren’t doing anything about it. It is now 2 days and all I got from them is the automated ” YOU ARE IMPORTANT TO US”

  • James says:

    I purchased to software and it worked good for a few months, but now with the updates it freezes every time I open it up. They do not work with you to get their updates to work properly. The worst company I have dealt with in years.

  • John says:

    I concur with Anton and David. This is a very clumsy software. It does the basics, and it’s slightly less clumsy than thunderbird, and that’s all I have good to say about it. I used Outlook at my old job, and Mailbird isn’t even 10% what Outlook is. Stuff like Outlook is why Bill Gates deserves to be rich (Windows on the other hand has always been a bit meh).

    The Mailbird interface isn’t intuitive at all (just has icons on the left that have no obvious meaning). I didn’t even know how to change to another mail folder (e.g. sent) until I googled it. It also doesn’t refresh properly: I’ll receive an email notification on my phone a good 20 seconds before my desktop says it’s arrived, and there is **no refresh button**. I have to click around into other accounts and back to force it to refresh. Very annoying and clumsy all round.

    The only reason to buy Mailbird is because you’re too poor to afford Outlook (alas myself included). So as for this article, to quote Southpark, “that’s an ad”.

  • Anton says:

    I concur with David. I bought the Pro version because templates would be available “soon” in the “next” version. Although Andrea Loubier spams me with mails about “improved productivity” templates are still not part of Mailbird, and probably never will be. It is at best a poor substitute for Outlook. I purchased a recycled Office Pro key for less than I paid for this dysfunctional software.

  • David says:

    Sorry mate, it seems you have simply copied and pasted some of the drivel from the Mailbird website. If you actually used it for any length of time, or put it through its paces in how it handles IMAP issues, you would not rate it like you do. It is NOT an Outlook alternative at all. It is a lacklustre program with few usable features. The ‘prettiness’ belies the fact that it falls down as a real alternative to any serious mail client.

    From stealing your information through to no export features (even though they were ‘on the radar’ in 2013), this program is not one I would recommend anyone use.

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