Hubstaff vs Harvest: The Ultimate Comparison

by Time Doctor
Hubstaff vs Harvest

Looking for a comprehensive Hubstaff vs Harvest comparison?

If we were in the 1920s, a manager or a supervisor would have been sufficient to monitor all employees. 

But almost all employees work on computers now. And while managers are still essential, they can’t possibly monitor all employees’ computer activities — especially if it’s a remote team.

So how do you ensure that your employees are actually working and not wasting time on social media?

Using time tracking software is the answer.

In this article, we’ll compare two popular time tracking and employee monitoring tools — Hubstaff and Harvest. To help you select the right software for your needs, we’ll also highlight a better alternative to both Hubstaff and Harvest.

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Let’s dive in.

What Is Hubstaff?


Hubstaff is a cloud-based time tracking tool with advanced reporting features that can improve productivity, automate team management, and provide expense tracking. 

It also provides other features, such as:

  • Screenshots
  • Activity monitoring 
  • Automatic payroll 
  • Online and offline time tracking, and more.

This tool is suitable for large, medium, and small teams, as well as freelancers.

What Is Harvest?


Harvest is a software-based time tracking tool that allows you to monitor your team’s time, track all projects, and turn billable hours into invoices.

Its key features include:

  • Activity tracking
  • Powerful reports
  • Performance management
  • Attendance tracking, and more.

Like Hubstaff, the Harvest time tracker is also suitable for large to small teams and freelancers.

Hubstaff vs Harvest: Feature Comparison

Here’s a one-on-one comparison of both tools’ functionalities:

1. Time Tracking

Both tools have different types of time tracking features. 

Here’s how they compare:

a. Billable hours tracking

Billable hours are the actual employee hours spent working on business projects or tasks to charge the client according to predefined hourly rates. 

Let’s see how the tools provide billable hours tracking:

A. Hubstaff

Hubstaff’s time tracking app makes it extremely easy to track time, activities, and all your projects’ progress. 

Here is how you can track your billable hours using Hubstaff:

  • Set up individual projects for different clients.
  • Easily set up billable rates for different team members.
  • Track time using Hubstaff’s web, mobile, or desktop apps.
  • Set up limits for time, depending on the project budget.

You can then use the tool to send invoices to the clients based on these tracked employee hours and even pay your employees at the end of specific periods.

Hubstaff Billable Hours
B. Harvest

Harvest allows you to track your employees’ billable and non-billable hours to ensure that they’re working enough.

It also gives you an overview of over or underworking employees by comparing their actual tracked time against the maximum allotted work hours. 

For example, if an employee’s actual tracked time is 55 hours, but their set capacity is 35 hours, the tool immediately indicates a burnout so that you can take the required action.

You can also use the breakdown of billable and non-billable hours to ensure that your employees spend their time on important things.

Harvest team overview
Quick Recap

Hubstaff allows you to set up billable rates for team members. Harvest allows you to monitor if any employee is over or underworked.

b. Offline time tracking

Offline time tracking ensures that your employees’ productive work hours are tracked even if they don’t have an internet connection — be it on a flight or a remote island!

Here’s how the tools help with this feature:

A. Hubstaff

Hubstaff tracks time whenever your employees use the desktop app, including if they’re offline. The tool then syncs this time with the other tracked time once the user is back online.

However, since this feature is available only on the desktop app, you may not have much flexibility in taking your work wherever you want.

Hubstaff offline time tracking
B. Harvest

Harvest’s iPhone and Android app allows you to track time wherever you go. 

You can start the timer or manually enter the time from your device. The tool then syncs the data with the servers once the internet connection is restored.

This feature gives you the freedom to work from anywhere — without worrying about tracking time.

Quick Recap

Hubstaff and Harvest automatically sync the time tracked offline when you get back online. While Hubstaff supports offline tracking for desktop apps, Harvest allows you to track offline time from their iPhone and Android app. 

c. Mobile time tracking

Mobile time tracking allows you to track your time during working hours, even if you aren’t in the office. Client meetings, work travel, etc., are all calculated as productive hours. 

Let’s look at how the tools compare in this feature:

A. Hubstaff

Hubstaff provides a GPS and geofence time tracking app, which allows you to monitor who’s working and where they are.

The Android and iOS apps can be preset to clock in and clock out automatically — whenever an employee moves in and out of a job site.

Alternatively, you can also set the app to send reminders to log in when they enter a particular location.

Hubstaff Mobile App
B. Harvest

Harvest is a flexible timer that allows you to track time as you work or enter time manually after you’re done.

Their iPhone and Android apps enable you to start the timer even if you aren’t physically in the office but are still working. For example, a lunch meeting with a client.

harvest mobile
Quick Recap

Hubstaff and Harvest both have iOS and Android apps for tracking time. However, only Hubstaff offers GPS and geofence tracking.

d. Project time tracking

Here’s how the tools track the time taken for your projects:

A. Hubstaff

Using Hubstaff, you can create tasks, assign team members, and form a project budget — all essential for efficient project management. The app also allows you to track the progress of the project from beginning to end.

Since Hubstaff integrates with any project management tool you use (such as ClickUp, Asana, Jira, etc.), you can also track the time required for individual tasks using these project tools.

Hubstaff project time tracking
B. Harvest

Harvest enables you to see how much time you have spent on each project and how close you are to your budget

You can get a breakdown of the time tracked for each team member or task to gain better insights into the project’s status.

Harvest also integrates with a popular project management tool like Asana and more.

Harvest budgeted projects
Quick Recap

Both tools provide accurate time tracking features for the entire project, as well as for individual tasks. 

Here’s a comparison of two powerful project management software – Trello and Asana.

2. Timesheets 

Here’s how the tools compare in their timesheet and attendance tracking features:

A. Hubstaff

Hubstaff provides an online timesheet management software that integrates time tracking, invoicing, and payments.

The tool has features like timesheet approval and manual time entry. It also enables managers to manage employee scheduling by monitoring the member’s time offs. 

You can get detailed insights about your team’s attendance regarding their completed, missed, abandoned, or late shifts. 

The GPS feature also allows you to accurately monitor when your employees enter or leave a worksite — an essential feature for remote teams.

Hubstaff Timesheet

B. Harvest

Harvest converts all the tracked time into a timesheet. You can view the ‘Day’ or the ‘Week’ view of your employees’ timesheets. 

Administrators can customize timesheets based on displaying time entries, the first day of the week on the timesheets, and the start and end times.

However, this timesheet management tool doesn’t have a dedicated feature to track your employees’ shifts, time-offs, etc.

Harvest TimeSheets

Quick Recap

Hubstaff’s GPS feature provides attendance monitoring. However, with Harvest, you can’t track employee attendance.

3. Advanced Reports

Let’s look at the reports generated by the tools:

A. Hubstaff

Hubstaff provides easy to view reports that can be customized as you need. You can view them by employee, client, project, or for a specific period. 

Hubstaff generates six categories of reports:

  • General reports
  • Payment reports
  • Budgets and limits reports
  • Time-off reports
  • Attendance reports
  • Job sites reports

While these categories further have numerous reports within them, here are a few major ones:

  • Payments: Get  a list of payments made by your company.
  • Project Budget: See the budgeting for each project, as well as the time spent on each.
  • Time-off Balance: Calculate available, used, and pending time-off balances of your employees.
  • Manual Time Edits: View an employee’s modifications to their tracked time. 
Hubstaff Manual Time Edits Reports

You can email these user-friendly reports to people outside your organization, like clients and freelancers. Additionally, you can also download them to your device to view them offline.

B. Harvest

Harvest generates various in-app reports that provide information regarding your team’s time, expenses, invoices, and payments. 

Some essential reports generated by the tool include:

  • Time Report: Calculate the employee hours and billable information for individual clients, projects, tasks, and employees.
  • Expense Report: View the individual expense for different filters. You can filter the report by projects, tasks, time frame, clients, and team.
  • Uninvoiced Report: See projects with uninvoiced hours and expenses for any given time.
  • Contractor Report: Track all active contractors, along with their total hours and costs. You can also view archived contractors’ information if they’ve tracked time within the timeframe. 

You can export these reports along with data from other sections of the tool to analyze your team’s performance and improve the workflow.

harvest contractor report

Quick Recap

While both tools generate advanced reports, Hubstaff generates more reports than Harvest. 

So far, we have covered key employee monitoring features. 

Let’s now compare other features of these tools.

4. Invoicing And Payroll

Here’s how the two tools provide invoicing and payroll features:

A. Hubstaff

Hubstaff integrates its time tracking software with the invoicing software. You can set rates for individual members and projects, which you can use to bill clients.

Your team can use the tool to create online invoices based on time tracked, send them to clients, and record payments.

The tool lets you set up different pay periods such as weekly, bi-weekly, monthly, or twice a month. 

Hubstaff also integrates with various payment tools like Payoneer, Paypal, Gusto, etc. You can use the integration to pay your employees according to the tracked work hours.

Hubstaff invoice

B. Harvest

Harvest allows you to convert the tracked billable hours into invoices automatically. 

If you need more control of what you put into the invoices, you can manually create a free-form invoice.

The tool integrates with accounting software, like Xero and Quickbooks Online, and instantly copies your invoices there. You can then send these invoices to clients through email. 

Harvest takes the responsibility of reminding them about it (one less thing to worry about!). 

With the tool’s Stripe and PayPal integrations, your clients can quickly pay your invoices. 

Harvest invoices

Quick Recap

Hubstaff provides payroll as well as invoicing, however, you can’t manually create your own invoices. Harvest allows you to create invoices manually. 

5. Integrations

Let’s compare the integrations available with both software:

A. Hubstaff

Hubstaff integrates with more than 40 tools. 

Some of these include:

  • Asana: View your Asana tasks and descriptions with their due dates and updates.
  • GitHub: Track time spent on resolving GitHub issues.
  • Jira: Track the time required for each Jira task. 
  • Trello: Link your Trello boards to Hubstaff projects to track time accurately.
  • Unfuddle: Estimate the time spent on Unfuddle tickets.

These integrations ensure that you can easily use Hubstaff with your existing tools without any inconvenience.

B. Harvest

Harvest has more than 60 integrations with different types of tools. 

Some of them are:

  • Asana: Track time on tasks in the Asana app. 
  • GitHub: Track time in GitHub using the Harvest Chrome extension.
  • Trello: Link Trello with the Harvest Power-Up or the Chrome extension.
  • Linux Timer: View time on Harvest from your Linux desktop.
  • Integrate your Outlook events into the Harvest timesheet.

Quick Recap

Both tools can integrate well with your existing work apps. Hubstaff integrates with 40+ tools, while Harvest integrates with 60+ tools.

6. Platform Availability

Let’s take a look at the compatible platforms for Hubstaff and Harvest:

A. Hubstaff

Hubstaff has a desktop app for Mac, Windows, and Linux, a mobile app for iOS and Android, and a Chrome extension plugin.

B. Harvest

Harvest has a desktop app for Mac and Windows and a mobile app for iPhone and Android platforms.

Quick Recap

In addition to Mac, Windows, iOS, and Android, Hubstaff is available on Linux and as a Chrome extension.

7. Pricing

A tool’s pricing can be an important deciding factor while purchasing it. 

Here’s the pricing comparison of the two tools:

A. Hubstaff

Offers a free plan. Paid plan starts at $7/user per month when billed monthly.

B. Harvest

Offers a free plan. Paid plan costs $12/seat per month when billed monthly.

Quick Recap

While both tools offer a free plan, Hubstaff’s premium plans are more affordable than Harvest.  

A Powerful Alternative To Both Hubstaff And Harvest

We’ve compared both Hubstaff and Harvest on Timesheets and Attendance Tracking, Advanced Reports, Invoicing and Payroll, Integrations, and even Time Tracking.

But there’s another tool that you should also be considering… 

It’s called Time Doctor, and it does a lot more than just basic time tracking.

What is Time Doctor?

Time Doctor is a powerful productivity management and time tracking software that’s used by major companies, like Ericson and RE/MAX, as well as by small businesses, like Thrive Market, to boost their employee productivity.

The tool allows you to:

  • Manually track time spent by employees on each task and individual projects. 
  • Monitor the time spent on ‘productive’ and ‘unproductive’ websites and apps.
  • Monitor computer activities through automatic screenshots.
  • Access detailed reports regarding employee time use, website and app use, etc. 
  • Directly pay employees through different payment gateways like PayPal, Payoneer, etc.

With an incredibly user-friendly interface, Time Doctor makes productivity management a breeze. You just need to start and stop the timer as you work.

The tool has a desktop app for Windows, Mac, Linux platforms and a mobile app for Android devices. Additionally, its Chrome extension lets you easily track time across several apps.

But how much does it cost?

Time Doctor’s basic plan starts at just $8/user per month. You can also sign-up for a free trial (no credit card required).

Hubstaff Vs Harvest: Final Verdict

Hubstaff and Harvest are undoubtedly good time tracking tools, which provide detailed insights for improving work efficiency. 

While they have various similar features, the number of integrations and the pricing plans set them apart. 

However, if you need a tool that makes time tracking and employee productivity management a piece-of-cake, we recommend Time Doctor.

Ultimately, you should select the tool that meets your needs and fits your budget!

Try Time Doctor Free for 14 days

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