Free Employee Timesheet Template Library for Your Business (and Why You Need It)

timesheet templates

It’s Friday afternoon.

You spent all week putting out fires, managing your employee, or more likely, your freelance contractors, urging them to complete their projects before the deadline, and listening to customers who want to add to the scope of the project while refusing to pay more and move the deadline back a few days.

But now, the week is over. You’re answering the last few emails, and you can already taste the beer (or wine) that you’re going to inhale right after work.

There’s just one more obstacle, one more headache:  Employee time tracking.

You need to fill out the employee time sheets so you know how much each person worked this week; and on which projects they worked.

What is a Timesheet?

A timesheet is basically a method for recording how much time an employee spent working.

Traditionally, it was just a ‘sheet’ of paper where you manually write down and calculate hours.

But, monitoring hours worked and calculating pay could be really tedious especially when you are doing things manually.

This is one of the biggest complaints we hear from small business owners who have just hired their first employee or freelancer and don’t think they’re quite ready to invest heavily into a software to automate this task fully.

The truth is, if you are still tracking work hours on a sheet of paper or if you are logging them in a disorganized way, then it’s time to do it more efficiently.

That’s why we’ve provided free employee timesheet templates for you to download here for free. They’re mostly automated so you will only have to worry about logging in your work hours and rate per hour. The templates will do everything else.

Weekly Timesheet

Weekly Timesheets apply when you calculate work hours and pay on a weekly basis.

weekly timesheet template

Notes on our weekly timesheet template:

  • “Week starting” field automatically inputs the date today and fills up the “date” and “day” columns accordingly. You can change this manually.
  • Total Hours are calculated automatically. You only need to enter your Time In and Time Out data.
  • Total Pay is calculated automatically based on the Rate Per Hour that you set.
  • Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. We’ve only provided blank templates for Word and PDF.

Download Links:

Bi-Weekly Timesheet

If you calculate work hours and pay every two weeks, bi-weekly timesheets would suit you better.

bi-weekly timesheet template

Notes on our bi-weekly timesheet template:

  • “Week starting” field automatically inputs the date today and fills up the “date” and “day” columns accordingly. You can change this manually.
  • Total Hours are calculated automatically. You only need to enter your Time In and Time Out data.
  • Total Pay is calculated automatically based on the Rate Per Hour that you set.
  • Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. We’ve only provided blank templates for Word and PDF.

Download Links:

Monthly Timesheet

This timesheet shows more details as it provides an overview of your monthly work hours and pay as well as a weekly breakdown of those data.

monthly timesheet template

Notes on our monthly timesheet template:

  • “Month” field automatically inputs the current month. You can change this manually by entering any date of the month you want to create a timesheet for.
  • Dates and Days automatically fill up according to the “Month” field. This includes the “Week Starting” column.
  • Total Hours are calculated automatically. You only need to enter your Time In and Time Out data on the Weekly Breakdown section.
  • Total Pay is calculated automatically based on the Rate Per Hour that you set.
  • Automatic calculations only apply to these versions: Google Sheets and Microsoft Excel. We’ve only provided blank templates for Word and PDF.

Download Links:

Feel free to download whichever template works best for you or your business. We hope this helps you focus more on staying productive with other tasks instead of spending more time logging in your work hours.

If you have suggestions on how we can make these timesheet templates better, let us know in the comments.

Greg Digneo

Greg Digneo

Greg Digneo writes for TimeDoctor.com, a time monitoring and productivity monitoring software designed for tracking hours and productivity of remote teams. If you would like to see where you and your team are spending your time during work, then try TimeDoctor free for 30 days.

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